Privacy Policy

Data protection is of a particularly high priority for the management of the PVcase. The use of the Internet pages of the PVcase is possible without any indication of personal data; however, if a data subject wants to use special enterprise services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable to the PVcase. By means of this data protection declaration, our enterprise would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use, and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

As the controller, the PVcase has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

For more information related to this Privacy Policy, please contact us by email: legal@pvcase.com

1. Definitions

The data protection declaration of the PVcase (hereinafter the Controller) is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. In case you have questions related to this Privacy Policy or its wording, please contact us via legal@pvcase.com and we will provide you with additional explanations needed.

2. Name and Address of the controller

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union, and other provisions related to data protection is:

PVcase, UAB
Boksto g. 6, LT-01126 Vilnius, Lithuania
Email: legal@pvcase.com
Website: https://www.pvcase.com

3. Cookies

The Internet pages of the PVcase use cookies.

Please visit our Cookie policy to learn more about cookies used on the PVcase website.

4. Collection of general data and information

The website of the PVcase collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, the PVcase does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the PVcase analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise and ensuring an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

The website allows you to schedule a demo with PVcase team to test our software for a limited time. For PVcase to organize a demo as well as to grant account for you and/or your team members, you may provide us the following personal data:

• Name, last name;
• E-mail;
• Guests/team member e-mail;
• Company name;
• Phone number;
• Your preferred language;
• Job title;
• Country;
• AutoCAD version.

Using the above-mentioned data, for smooth scheduled demo implementation, we will organize a demo call with you. For effective service provision, we will record the demo call for you. Recording of this call will be kept for the period of time required to implement your needs under the contract.      After the demo call, you will receive an e-mail from PVcase with the Admin account information. By logging into the Admin account, you will be able to assign a license to other team members by providing their e-mail and personal name. Please note that once you log in to the license manager, PVcase will see the exact time of the user`s login (timestamp) to understand whether the given account is working and make sure there are no issues with the system (Article 6 (1) (b) of the GDPR).

For a more in-depth explanation of the license manager, please visit https://help.pvcase.com/en/articles/2639839-license-manager-tutorial. We will retain the aforementioned personal data for as long as the demo version is granted to you and your team members (usually up to 1 year).

Above stated personal data processing is necessary to enter and/or to fulfill the contract and without such personal data provision we would not be able to provide you with services.

For more information on how PVcase processes your personal data please contact us directly through our website or write to us at legal@pvcase.com.

5. Subscription to our newsletters

On the website of the PVcase, users are given the opportunity to subscribe to our enterprise’s newsletter. The input mask used for this purpose determines what personal data are transmitted, as well as when the newsletter is ordered from the controller.

The PVcase informs its customers and business partners regularly by means of a newsletter about enterprise offers. The enterprise’s newsletter may only be received by the data subject if (1) the data subject has a valid e-mail address and (2) the data subject registers for the newsletter shipping. A confirmation e-mail will be sent to the e-mail address registered by a data subject for the first time for newsletter shipping, for legal reasons, in the double opt-in procedure. This confirmation e-mail is used to prove whether the owner of the e-mail address as the data subject is authorized to receive the newsletter.

During the registration for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the data subject at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to understand the (possible) misuse of the e-mail address of a data subject at a later date, and it therefore serves the aim of the legal protection of the controller.

The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by e-mail as long as this is necessary for the operation of the newsletter service or a registration in question, as this could be the case in the event of modifications to the newsletter offer or in the event of a change in technical circumstances. The subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of personal data, which the data subject has given for shipping the newsletter, may be revoked at any time. For the purpose of revocation of consent, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletter at any time directly by contacting us via email legal@pvcase.com .

6. Newsletter-Tracking

The newsletter of the PVcase contains so-called tracking pixels. A tracking pixel is a miniature graphic embedded in such e-mails, which are sent in HTML format to enable log file recording and analysis. This allows a statistical analysis of the success or failure of online marketing campaigns. Based on the embedded tracking pixel, the PVcase may see if and when an e-mail was opened by a data subject and which links in the e-mail were called up by data subjects.

Such personal data collected in the tracking pixels contained in the newsletters are stored and analyzed by the controller in order to optimize the shipping of the newsletter, as well as to adapt the content of future newsletters even better to the interests of the data subject. These personal data will not be passed on to third parties. Data subjects are at any time entitled to revoke the respective separate declaration of consent issued by means of the double-opt-in procedure. After a revocation, these personal data will be deleted by the controller. The PVcase automatically regards a withdrawal from the receipt of the newsletter as a revocation.

7. Contact possibility via the website

The website of the PVcase contains information that enables quick electronic contact with our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via the contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose of contacting the data subject. There is no transfer of this personal data to third parties.

8. Routine erasure and blocking of personal data

The data controller shall process the personal data of the data subject only for the period necessary to achieve the purpose of storage or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

9. Rights of the data subject

a) Right of access
Each data subject can access or receive a copy of the below-stated information on personal data by contacting us:

• the purposes of the processing;
• the categories of personal data concerned;
• the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations;
• where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
• the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
• the existence of the right to lodge a complaint with a supervisory authority;
• where the personal data are not collected from the data subject, any available information as to their source;
• the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller or contact us via legal@pvcase.com.

b) Right to rectification
Data subjects have the right to request to correct their inaccurate personal data including the right to have incomplete personal data completed.

If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller or contact us via legal@pvcase.com.

c) Right to erasure (Right to be forgotten)
Each data subject has the right to ask for erasure of the personal data provided to us. The controller without undue delay shall implement a request for deletion unless the controller is legally required or has a legal basis to maintain specific personal data.

If the data subject wishes to request the erasure of personal data stored by the PVcase, he or she may, at any time, contact any employee of the controller or reach us via legal@pvcase.com. An employee of PVcase shall promptly ensure that the erasure request is complied with immediately.

Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employee of the PVcase will arrange the necessary measures in individual cases.

d) Right of restriction of processing
Data subjects have the right  to obtain from the controller restriction of processing where one of the following applies:

• accuracy of the personal data is contested by the data subject for a period, enabling the controller to verify the accuracy of the personal data.
• processing is unlawful, and the data subject opposes the erasure of the personal data and requests the restriction of their use instead.
• controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise, or defense of legal claims.
• data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification of whether the legitimate grounds of the controller override those of the data subject.

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the PVcase, he or she may at any time contact any employee of the controller or reach us via legal@pvcase.com. The employee of the PVcase will arrange the restriction of the processing.

e) Right to data portability
When statutory criteria are being met, the data subject has the right to receive the personal data provided to PVcase in a structured, current, and machine-readable form and to transfer this personal data to another data controller or, where it is technically possible, to have it transferred by PVcase.

In order to assert the right to data portability, the data subject may at any time contact any employee of the PVcase or reach us via legal@pvcase.com.

f) Right to object
Each data subject has the right to object, on grounds relating to his or her particular situation, at any time, to the processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.

If the PVcase processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the PVcase for processing in case of direct marketing purposes, the PVcase will no longer process the personal data for these purposes

In order to exercise the right to object, the data subject may contact any employee of the PVcase or reach us via legal@pvcase.com.

g) Automated individual decision-making, including profiling
Each data subject shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is not based on the data subject’s explicit consent.

If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject’s explicit consent, the PVcase shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of the PVcase or reach us via legal@pvcase.com.

h) Right to withdraw data protection consent.
Each data subject shall have the right to withdraw his or her consent to the processing of his or her personal data at any time.

If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the PVcase or reach us via legal@pvcase.com.

i) Right to lodge a complaint to the supervisory authority.
Each data subject has the right to lodge a complaint to the Lithuanian State Data Protection Inspectorate (website address https://vdai.lrv.lt/lt/) in the event such subject considers that the processing of their personal data infringes existing data protection regulations.

10. Data protection provisions about the application and use of Google Analytics (with anonymization function)

On this website, the controller has integrated the component of Google Analytics (with the anonymizer function). Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behavior of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimization of a website and in order to carry out a cost-benefit analysis of Internet advertising.

The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, United States.

For the web analytics through Google Analytics, the controller uses the application “_gat. _anonymizeIp”. By means of this application, the IP address of the Internet connection of the data subject is abridged by Google and anonymized when accessing our websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyze the traffic on our website. Google uses the collected data and information, inter alia, to evaluate the use of our website and to provide online reports, which show the activities on our websites, and to provide other services concerning the use of our Internet site for us.

Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyze the use of our website. With each call-up to one of the individual pages of this Internet site, which is operated by the controller and into which a Google Analytics component was integrated, the Internet browser on the information technology system of the data subject will automatically submit data through the Google Analytics component for the purpose of online advertising and the settlement of commissions to Google. During the course of this technical procedure, the enterprise Google gains knowledge of personal information, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks and subsequently create commission settlements.

The cookie is used to store personal information, such as the access time, the location from which the access was made, and the frequency of visits to our website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass the personal data collected through the technical procedure to third parties.

The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.

In addition, the data subject has the possibility of objecting to a collection of data that are generated by Google Analytics, which is related to the use of this website, as well as the processing of this data by Google and the chance to preclude any such. For this purpose, the data subject must download a browser add-on under the link https://tools.google.com/dlpage/gaoptout and install it. This browser add-on tells Google Analytics through JavaScript, that any data and information about the visits of Internet pages may not be transmitted to Google Analytics. The installation of the browser add-ons is considered an objection by Google. If the information technology system of the data subject is later deleted, formatted, or newly installed, then the data subject must reinstall the browser add-ons to disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other person who is attributable to their sphere of competence, or is disabled, it is possible to execute the reinstallation or reactivation of the browser add-ons.

Further information and the applicable data protection provisions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/ and under http://www.google.com/analytics/terms/us.html. Google Analytics is further explained under the following Link https://www.google.com/analytics/. For more information on the cookie’s usage, please read our Cookie Policy.

11. Data protection provisions about the application and use of Google AdWords

On this website, the controller has integrated Google AdWords. Google AdWords is a service for Internet advertising that allows the advertiser to place ads in Google search engine results and the Google advertising network. Google AdWords allows an advertiser to pre-define specific keywords with the help of which an ad on Google’s search results is only then displayed when the user utilizes the search engine to retrieve a keyword-relevant search result. In the Google Advertising Network, the ads are distributed on relevant web pages using an automatic algorithm, taking into account the previously defined keywords.

For more information on the cookie’s usage, please read our Cookie Policy.

12. Sharing information

PVcase shares personal data with information recipients only in cases where necessary for the purposes described and allowed in accordance with the applicable laws. We do not sell or trade your information with anyone. We transfer personal data to the following data recipients and/or its categories:

• PVcase and its subsidiaries.
• Service providers that we use, such as suppliers of database software, providers of direct marketing services, providers of cloud services, our website administration and promotion services, and recruitment administration portal services.
• Other recipients when required by law or necessary to protect our legitimate interest, i.e. banks, attorneys at law.

When necessary, we disclose your personal data to data recipients located outside EEA, i.e.:

• Cloud services. Google LLC (USA). Personal data is transferred under the Standard Contractual Clauses which can be found here: SCC.
• Social media services. LinkedIn Corporation (USA). Personal data is transferred under the Standard Contractual Clauses which can be found here: SCC.
• Social media services. Meta Platforms Inc. (USA). Personal data is transferred under the adequacy decision adopted by the European Commission and in compliance with the Data Privacy Framework.

These companies have limited access to your information and may not use it for purposes other than providing services to us.

Generally, the Company stores personal data in the territory of the European Union or the European Economic Area (EU/EEA). However, in  case personal data shall be transferred outside EEA – we use Standard Contractual Clauses (SCC) approved by the European Commission (you can access SCC here).

13. Legal basis for the processing

Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, when processing operations are necessary to provide any service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR.

In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data, or other vital information would have to be passed on to a doctor, hospital, or other third party. Then, the processing would be based on Art. 6(1) lit. d GDPR.

Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations that are not covered by any of the abovementioned legal grounds if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.

14. The legitimate interests pursued by the controller or by a third party

Where the processing of personal data is based on our legitimate interest, it is for carrying out our business in favor of the well-being of all our employees and the shareholders, as well as providing job offers or keeping our business safe from fraudulent actions.

15. Period for which the personal data will be stored

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After the expiration of that period, the corresponding data is routinely deleted as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

16. Provision of personal data as a statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the data subject to provide the personal data; possible consequences of failure to provide such data

We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner).

Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded.

Before personal data is provided by the data subject, the data subject must contact any employee. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.

17. Processing of Personal Data for Recruitment Purposes

This privacy notice describes how we (PVcase) process personal data for recruitment purposes. In case you have any questions regarding the processing of your personal data, please contact us at      legal@pvcase.com.
We use the recruitment tool – Recruitee and the online application provided by Recruitee B.V. to assist with our recruitment process. We use Recruitee to process personal data as a data processor on our behalf. Recruitee is only entitled to process your personal data in accordance with our instructions.

We also use Google Drive and Microsoft Drive to store resumes, motivation letters, CVs, video recordings, and other information needed for our recruitment process.

We collect and process your personal data based on your consent and/or for our legitimate interest.

We collect and process some or all of the following types of information from you:

• Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews, and/or by any other means.
• Video recordings of interviews, which also include applicants’ verbal consent to be recorded.
• We process personal data such as name, email address, address, date of birth, qualifications, experience, information relating to employment history, skills, and experience that you provide to us.
• If you contact us, we may keep a record of that correspondence.
• Details of all actions that you carry out through the use of recruitment stages.
• Details of your visits to www.pvcase.com     website include, but are not limited to, traffic data, location data, weblogs, and other communication data, the site that referred you to PVcase website, and the resources that you access.

We request that you provide only valid data and do not provide any special category data deemed as sensitive personal data (e.g., details about your state of health, political views, criminal records, etc.) as well as other data not necessary for assessing your suitability to the position offered by us.

Recruitee provides us with the facility to link the data you provide to us with other publicly available information about you that you have published on LinkedIn.

When assessing your suitability for the position, we may ask your former employers to provide us with information about your qualifications, skills, or characteristics.

We use information held about you in the following ways:

• To consider your application in respect of a role for which you have applied.
• To consider your application in respect of other roles.
• To communicate with you in respect of the recruitment process.
• To find appropriate candidates to fill our job openings.

We may use Recruitee technology to select appropriate candidates for us to consider based on the criteria we have identified. The process of finding suitable candidates is automatic, however, any decision as to who we will engage to fill the job opening will be made by PVcase employees.

We keep personal data for a limited time period and in any event no longer than necessary for the purposes for which the personal data was collected. As a general rule, we will hold all the data collected based on your consent during the recruitment process for not more than 24 months.

Based on the legitimate interest, we will process the personal data of the selected candidates to whom job offers have not also been made if offers were made, but the candidate refused and if the candidate has not given consent to personal data processing. Stated personal data will not be processed for more than 12 months (counting from last interactions with the candidate).

We process and store candidates’ personal data safely within the EU/EEA.

In case you would like to implement any of your rights stated in this Privacy Policy, please contact us at legal@pvcase.com.

18. Last updates of this Privacy Policy

We reserve the right to change this Privacy Policy unilaterally from time to time. All changes will be posted on our website. Therefore, we highly recommend that you check our website regularly. Last updated on 02.01.2024.